Corporate events
A corporate event is judged twice: at the door, and in the report afterwards.
Invitations under the company’s name, a team with the right roles, several doors, VIP and press lists, and a report for whoever asks how many people came — the guest side of a corporate event, run on one record.
A launch, a client dinner, a dealer meeting, an internal day: corporate event guest management has demands a private party does not. The invitation goes out under the company’s name and has to look like it. Several people work on the list, and not all of them should see everything. There is a VIP entrance, a press list, a colleague at the door with no time to scroll — and afterwards somebody upstairs asks how many people came and expects a number that can be defended.
Winglark answers each of those with something that exists rather than a promise: a verified sender on your own domain, six roles that match an event team, doors with named staff and a supervisor override that is recorded, and a report that names the people who promised and did not come.
For agencies running events on behalf of clients, the same thing applies per client: a workspace each, data separated on the server, and partner staff who see only the client they are assigned to.
What a corporate event needs, and what does it here.
The parts of Winglark a company event leans on most. Each links to its page.
ListGuard
A list several people can work onImported from the CRM export or the assistant’s spreadsheet, checked for duplicates and unreachable addresses, tagged by segment — VIP, press, partner, team.TemplateForge
Invitations that look like the companyLogo, programme, calendar button and reply button as blocks bound to the event; every published version kept.MailFlow
Sent under your own domainA verified sender in your company’s name, and a delivery record per guest — delivered, bounced, suppressed.- Roles for the teamOwner, manager, guest manager, door staff, report viewer, partner staff. Door staff see the scanner and nothing else.
GatePass
Several doors, named staff, recorded overridesMain, VIP, press. A supervisor can admit an edge case, and the approval is recorded with a name and a reason.- A report that can be handed upstairsInvited, replied, came — by name and by segment — exported as a formatted Excel or a presentable PDF.
What to look for, for a company event.
The questions procurement and the event lead will both ask.
- Is the invitation sent from the company’s own domain, with a sender that is verified rather than spoofed?
- Can the list be worked on by several people without everyone seeing billing and settings?
- Can VIP, press and partner guests be tagged, reported on and routed to their own door?
- Does the door work on the team’s own phones, without signal, at several entrances at once?
- Is an exception at the door recorded — who approved it, and why?
- Can the report be exported in a form a manager will accept, by name and by segment?
- Where is guest data processed, who can export it, and what is not in place yet?
How it runs on Winglark.
- 01
Create the event as a corporate event
The type brings agenda, attendance mode and the questions a company event asks; segments tag VIP, press and partners.
- 02
Give the team their roles
The assistant manages the list, the agency partner sees one client, the receptionist gets the scanner for the evening.
- 03
Send under the company’s name
A verified sender on your domain; the invitation designed from blocks the event owns, previewed as the real email.
- 04
Run the doors
Main, VIP and press on separate phones, each tied to a named person, all seeing the same list in real time — or offline, reconciled afterwards.
- 05
Hand over the report
Invited, replied, came, by segment; exceptions listed with the approver; exported as Excel or PDF.
Questions
Can our company name and brand be on the invitation?
Yes. Invitations are sent under a verified sender on your own domain and designed from blocks with your logo. On the Agency plan the Winglark mark is removed from what guests see.
How do we keep VIP and press guests separate?
Tag them as segments on the list. Segments carry into the replies and the report, and a door can be restricted to a segment — a VIP entrance that admits only VIP codes.
Who can see what?
Six roles. Door staff see only the scanner; a guest manager sees the list and the invitations but not billing; a report viewer reads and exports only; partner staff see only their assigned client.
What if somebody important is not on the list?
A staff member with the right can add them at the door, and the record shows who did it. A doubtful case can be admitted with a supervisor’s approval, which is recorded with a name and a reason.
Where is guest data held, and can we get it out?
The security page states how data is protected and what is not in place yet. Every report exports to CSV, Excel or PDF at any time, on every plan.
Your first event is free.
Fifty guests, real invitations, real replies. No card required.