What your guests are asked
Added to the reply page when you create the event. Edit them, remove them or add your own.
- Always askedWill you be there?
- Suggested for this eventDo you need the materials in advance?Answered in their own words
Seminar
Speakers on time, participants prepared, attendance on record.
A seminar lives on its programme and its speakers. Participants want to know what they will hear and when; you want to know who is coming, who wants to read ahead and, afterwards, who actually attended. Winglark handles the invitation, the reply and the door, and keeps every answer in one export.
Made with AI
Ready inside
What Winglark sets up for this event.
Choose this event type when you create the event and these are in place before you write a word. You can change every one of them.
Plus-ones
Guests are invited by name. Plus-ones start switched off, and you can switch them on when you want them.
What the set-up puts first
The steps that matter for this kind of event lead the form; the others stay one click away.
- Place and arrivalVenue, address and directions, shown on the invitation and the guest page.
- ProgrammeA running order your guests can read before they arrive.
- GatePass at the doorA QR code per guest and any phone as the scanner, even offline. Included in the plans with door check-in, or added to a single event.
- Run for a clientThe event is kept with the client it is for, with their other events.
Invitation ideas
Invitation ideas for this event
The invitations shown here are ideas made with AI, something to dream from rather than templates to fill in. On the Professional and Agency plans, Winglark’s AI assistant creates artwork and drafts the words for your own seminar, and the names, the date and the venue stay exactly as you entered them.
Ideas made with AI to show what is possible. They are not ready-made templates: yours is made for your event.
Made with AI
An invitation like this can be yours.
Describe the mood to Winglark’s AI assistant. It creates the artwork and drafts the words for your event, and your names, date and venue sit on top exactly as you entered them.
The AI assistant is included in the Professional and Agency plans.
Seminar
What you can set up
The programme with its speakers
Add each talk with its time, its room and who is speaking. The guest page shows the programme in order, so participants plan their day around it.
Materials, asked about in advance
A suggested reply question asks whether each participant needs the materials before the day. The answers come out in the replies export, so you know exactly who to send them to.
Participants and speakers apart
Mark speakers, staff, press and participants by guest type. Filter the list and the invitations by type, so speakers can be invited first and their replies read on their own.
A registration list you can trust
Import participants as CSV or Excel; errors and likely duplicates are shown for review before anyone is invited. Late registrations can be added later, and only they receive the invitation.
Invited by name
Plus-ones are off by default for seminars, because each participant is registered individually. Switch them on if a colleague may come along.
Attendance on record
With door check-in, a paid option on the plans that include it or added to one event, each participant’s QR code is scanned on arrival. The attendance export lists who came and when; turnout is set against the replies.
What your guests see
Your guests’ experience
Guests never need an account. They open an invitation, answer in a minute, and walk in with a code on their phone.
Inside Winglark
What you work with once you are in.
These are the product’s own screens, drawn with invented guests. Nothing here is a mock-up of something that does not exist.
ListGuard
A clean guest list
Import a spreadsheet; duplicates, invalid addresses and missing details are found before anything is sent.
The list as it arrivedWhat the import found
| Marta Ruizmarta.ruiz@atlas.example | |
| deniz aydındeniz@aydin.example | a name in one field |
| Jonas Weberj.weber@nord.example | |
| Marta RuizMARTA.RUIZ@atlas.example | the same person twice |
| Priya Ramanpriya@meridian.example | |
| Tom Kellehertom@kelleher.exmple | an address that cannot be delivered to |
| Sofia Lindqvistsofia@lindqvist.example | |
| Aziz Karimaziz@karim.example | someone who asked not to be written to |
| Elif Demirelif.demir@atlas.example | |
| Rachel Oseir.osei@harbour.example |
7 will be invited3 wait for a person
During the event
Let the room take part.
Questions from the room, approved before the speaker sees them, and a rating at the end of each part — answered from any phone.
Seminar
How people use it
A professional development seminar
One hundred and twenty participants and five speakers over a morning. The export shows who asked for the reading in advance, and the attendance export is the record kept for continuing professional development.
A university guest lecture series
Each lecture is its own event with a saved list reused from the last one, the speaker marked apart, and a follow-up to anyone who has not replied.
A seminar run for a client
An agency keeps the seminar with the client it is for, and that client’s participants and replies stay apart from every other client’s data.
Seminar
Planning a seminar: the four jobs
Writing a seminar invitation
Say what participants will learn, who is speaking, the date and the venue. Add each talk to the programme with its time, its room and its speaker, so participants can plan their day around it, and invite the speakers first by filtering the list by guest type.
Seminar registration questions
Keep registration to one reply: attending or not, and whether they would like the materials in advance. The export tells you exactly whom to send the reading to; you send it the way you normally would, or say in the invitation where it can be found.
Managing the seminar participant list
Import participants as CSV or Excel and review errors and likely duplicates before anyone is invited. Late registrations can be added later and only they receive the invitation; for a lecture series, reuse the saved list from the previous lecture.
Seminar check-in and attendance records
With door check-in, each participant’s QR code is scanned on arrival, even when the building has no signal. The attendance export lists who came and when: the record you keep for continuing professional development, or to issue certificates yourself.
Questions
Does Winglark issue certificates of attendance?
No. It keeps the record: with door check-in, the attendance export lists who arrived and when, which you can use to issue certificates yourself.
Can we send the materials through Winglark?
The reply tells you who wants the materials in advance; you send them the way you normally would. You can also say in the invitation where they will find them.
Can we chase people who have not registered?
Filter the list to guests without a reply and send the invitation again. It uses the same link, and answers already given are kept.
Do participants need an account?
No. Each guest has a personal link, and the invitation and reply page appear in their language — English, Turkish, German, French or Spanish.
Your first event is free.
Fifty guests, real invitations, real replies. Request access and we will open your workspace.