Meeting
A board meeting, a quarterly review, a partner session with outside guests: the invitation matters because the right people must come prepared. Winglark sends each person their own invitation, asks how they will take part, and keeps the agenda, the venue and the joining link in one place.
Made with AI
Ready inside
Choose this event type when you create the event and these are in place before you write a word. You can change every one of them.
Added to the reply page when you create the event. Edit them, remove them or add your own.
Guests are invited by name. Plus-ones start switched off, and you can switch them on when you want them.
The steps that matter for this kind of event lead the form; the others stay one click away.
Invitation ideas
The invitations shown here are ideas made with AI, something to dream from rather than templates to fill in. On the Professional and Agency plans, Winglark’s AI assistant creates artwork and drafts the words for your own meeting, and the names, the date and the venue stay exactly as you entered them.
Ideas made with AI to show what is possible. They are not ready-made templates: yours is made for your event.
Made with AI
Describe the mood to Winglark’s AI assistant. It creates the artwork and drafts the words for your event, and your names, date and venue sit on top exactly as you entered them.
The AI assistant is included in the Professional and Agency plans.
Meeting
Set the meeting as in person, online or hybrid. For an online or hybrid meeting you add the platform, the joining link and any instructions; the guest page shows the link to invited guests, and if you set a time for the room to open, it says the link will follow until then.
Suggested reply questions ask how each person will attend — in the room, remotely or not at all — what their role is, from presenting to listening, and whether they have anything to add to the agenda. Keep them, change them or remove them.
Add each agenda item with its time, its room and who leads it. The guest page shows the items in order, so the invitation and the meeting agree.
Plus-ones are off by default for meetings, because every seat is a person you chose. If an assistant or an adviser should come along, you can switch them on.
Filter the list to the people who have not answered and send them the invitation again. It is the same link, and the answers already given stay as they are.
Export every reply, one column per question, as CSV or Excel on every plan. With door check-in, a paid option on the plans that include it or added to one event, you also have the arrivals for the minutes.
What your guests see
Guests never need an account. They open an invitation, answer in a minute, and walk in with a code on their phone.
Inside Winglark
These are the product’s own screens, drawn with invented guests. Nothing here is a mock-up of something that does not exist.
ListGuard
Import a spreadsheet; duplicates, invalid addresses and missing details are found before anything is sent.
| Marta Ruizmarta.ruiz@atlas.example | |
| deniz aydındeniz@aydin.example | a name in one field |
| Jonas Weberj.weber@nord.example | |
| Marta RuizMARTA.RUIZ@atlas.example | the same person twice |
| Priya Ramanpriya@meridian.example | |
| Tom Kellehertom@kelleher.exmple | an address that cannot be delivered to |
| Sofia Lindqvistsofia@lindqvist.example | |
| Aziz Karimaziz@karim.example | someone who asked not to be written to |
| Elif Demirelif.demir@atlas.example | |
| Rachel Oseir.osei@harbour.example |
7 will be invited3 wait for a person
On the evening and after
Each guest gets their own page for the evening on Companion, and the morning after AfterFlow thanks those who came and writes to those who could not — from the same guest list.
Meeting
Eight directors, two advisers and a secretary. Replies show who attends in person and who dials in, agenda additions arrive in writing before the papers go out, and the export is ready for the minutes.
Staff in the office and colleagues in other countries on one guest list. Each person says how they attend, and the remote group sees the joining link on the same guest page the room group uses for directions.
The meeting is kept with the client it is for, so its guests and replies stay apart from every other client’s data in the workspace.
Meeting
Address each person by name and say why they are asked, then give the date, the time and the venue or the platform. Add each agenda item to the running order with its time and who leads it, so the invitation and the meeting agree.
Ask how each person will attend, in the room, remotely or not at all, what their role is and whether they have an item for the agenda. For a hybrid meeting, remote attendees see the joining link on their guest page once the room opens.
Read the guide: Confirming attendance and remote participation
Every seat is a person you chose, so plus-ones are off by default; switch them on if an assistant or an adviser should come along. Mark directors, external guests and staff by type, and follow up only with those who have not answered, on the same link.
Most meetings need no door. For a larger session or a building with a reception desk, door check-in scans a QR code on an ordinary phone, and together with the replies export it gives you a record of who took part for the minutes.
Yes. Set the event as hybrid, add the joining link, and ask each guest whether they attend in person or online. Remote attendees see the link on their guest page once the room is open.
A suggested reply question asks whether they have anything to add. Their answers appear with their reply and in the export, and you decide what goes on the running order.
Yes. Mark people by guest type — standard, VIP, speaker, staff and others — and filter the list and the invitations by type. Nobody needs an account to reply.
Most meetings do not. It is a paid option, included in the plans that have it or added to a single event, and useful for larger sessions or a building with a reception desk.
Fifty guests, real invitations, real replies. Request access and we will open your workspace.
