Free tool
Seating chart maker: guest list to tables
Paste your guest list, say how many seats a table has, and get a seating plan that keeps couples, families and teams at the same table. Move anyone by hand, then print the plan or download it.
- Free, no sign-up
- Runs in your browser — nothing you type is uploaded
- Excel, CSV and PDF, ready to use
Open a file you made here
Only files made with this Winglark tool can be opened and updated here. Open the PDF, Excel or CSV file it gave you, make your changes and download it again. The file is read in your browser; nothing is uploaded.
Add a comma and a party name to keep people together.
Seating plan
Paste your guest list to see the tables.
Opens in any spreadsheet; Winglark’s guest import reads the table column.
How to use it
Paste your guests, one per line. Add a comma and a party name to keep people together: “Ana Silva, Silva family”.
Set the number of seats per table. Parties go in largest first, each to the table it fits best.
Move any guest to another table, or to a new one. Each table shows how many seats are free.
Print the plan for the venue, or download it as a spreadsheet with a table column.
In Winglark
Planning a real event? SeatMap does this inside Winglark
The same job, linked to your guest list and the door: the room drawn to scale, chairs counted from the replies, and the table and seat shown when each guest is scanned. The download’s Table column imports straight into it.
- A guest who declines gives the chair back; a party of three takes three chairs.
- Companions are named on the reply form, so the plan starts from people, not from “+1”.
- The report afterwards lists each guest with their category and table.
Questions
How many tables do I need?
Divide the number of guests by the seats per table and round up — that is the least you could need. Keeping parties together often takes one or two more; the tool shows both numbers.
How do I keep couples and families together?
Give everyone in the party the same label after a comma, such as “Okafor family” or “Sales team”. The tool keeps a party at one table whenever it fits; a party larger than a table fills whole tables first.
Round tables of 8 or 10?
It depends on the room and the tables the venue has. Ask the venue for its table sizes and the number it can fit, then set the seats per table here to see how your list falls.
Can I import the plan into Winglark?
Yes. The download has first name, last name, group and table columns named the way Winglark’s guest import reads them; the table lands in each guest’s record.
See it on your own event.
Winglark is in early access. Request access, a person reviews it, and an invitation to your workspace follows.