Capabilities
Stop 05 of 21 · BeforeInvitePulse
Add guests after the invitations have gone out — without writing to anyone twice.
A late name, a late list, a late department: each is compared with the guests already on the event, and only the genuinely new are prepared.
- Live reply count
- Late guests invited on their own
- Updates without a mass resend
The problem
The list is never finished when the invitations go out.
Four days before the event, the client sends three more names. Then a partner forwards a list of twenty, half of whom are already invited under slightly different spellings.
Sending to everyone again is embarrassing. Adding names by hand means checking each one against hundreds of guests, and the cost of a mistake is a guest who receives the invitation twice — or not at all.
Signature scene
Only the genuinely new are prepared.
A late list meets the event. Names that match — on address, on number, on a similar name at the same company — are left exactly as they were. The rest are the only ones anything happens to.
- Marta Ruizsame address
- Jonas Webersame number
- Priya Ramansame address
- Sofia Lindqvistsame name, same company
- Elif Demirsame address
437 people already on this event
- Nils Bergström
- Amara Okoye
- Théo Marchand
How it works
How late guests join an event
Bring the new names
Add one person, type in several, paste a list, or attach one of your saved lists.
Each name is matched
Against every guest already on the event — by email, phone, reference or list membership, and by likely matches such as a similar name at the same company or an address one typo away.
Review the decision for each
New, already invited, needs review, or blocked — with the reason: no name, address or number at all, a duplicate within the new names, the guest limit, or an event that is closed.
Commit only the new
Select what to add, correct what needs it, and commit. Guests already on the event are never changed.
Invite only the new guests
The new guests are prepared for invitation and sent to in a batch of their own. Nobody already invited is written to again.
What is included
What is included
Four ways in
A single guest, several typed in, a paste, or a saved list.
Matching against the event
The same exact and likely matching the import check uses, run against the guests already invited.
A reason for every decision
A blocked name says why: nothing to identify the person by (no name, address or number), a duplicate in the same run, the plan’s guest limit, or an event that is closed or cancelled.
Existing guests untouched
Replies, plus-ones and entry codes of guests already invited stay exactly as they are.
Review before commit
Select, select all, correct and refresh before anything is added. A run can also be discarded.
A send of their own
Late guests receive their invitation in a separate batch, recorded message by message like every other.
Why it matters
What changes on the day
- 01
Nobody hears about it twice
The people already invited never see the late additions arrive.
- 02
Late changes stop being risky
Adding names in the last week becomes a routine step instead of an evening with a spreadsheet.
- 03
The door has the final list
New guests receive their own entry codes and appear at the door like everyone else.
How it connects to the rest of Winglark
- ListGuardClean the list before it costs youThe same matching rules, run against the event instead of within one file.
- MailFlowSend, and know what arrivedThe new guests’ invitations leave in their own batch, with their own delivery records.
- GatePassRun the door, signal or noneEvery guest added receives an entry code the door recognises.
Where it is used
Where it earns its place
A client adds guests at the last minute
Three names, matched, added and invited in minutes, with the rest of the list untouched.
A partner forwards their contacts
Twenty names, eleven already invited — only nine are prepared.
Registrations gathered elsewhere
A list collected at a stand or by a colleague is brought in before the day.
On each plan
The allowances published for each plan. The full comparison, with prices, is on the pricing page.
Questions
What if a late guest is already invited under a different address?
Likely matches — a similar name at the same company, the same phone number — are marked for review rather than added, so the decision is yours.
Does adding guests send anything by itself?
No. Adding and sending are separate steps. New guests are prepared, and their invitations leave when you send them.
Is there a limit to how many I can add?
The event’s guest limit applies. Names beyond it are shown as blocked, with that reason, rather than silently dropped.
Can guests be added at the door instead?
Yes — staff allowed to do so can add a walk-in at the door. This is for everyone you know about before then.
See it on your own event.
Winglark is in early access. Request access, a person reviews it, and an invitation to your workspace follows.