Event check-in on the day
The least forgiving ten metres of any event.
There is a queue, the light is bad, the signal is gone and nobody wants to wait. Winglark’s event check-in is built for that, not for the demo.
Every product can show a green tick. The difference is what happens on the second scan, at the fourth door, with no signal, when the queue is twenty deep. That is what this page is about.
Try it. Then scan the same code again.
This is the real screen, with the real states. Nothing here is sent anywhere.
Door check-in is a paid upgrade on an event, or part of a Professional plan. It is not included in the free first event.
No rented terminals. The phone your team already has is the scanner.
Ready to scan
—
Point the camera at a guest’s code.
A working model of the door screen. Nothing here is sent anywhere.
Six things that go wrong at a door.
- 01
The same code, twice
A QR is forwarded, a screenshot is shared, or somebody simply walks back in.
The second scan is flagged, never waved through. The operator records it as a refusal, a re-entry, or a supervisor’s decision — and the report keeps all three apart.
- 02
The signal goes
Venue wifi dies at doors; basements have no bars at all.
The list is on the device before doors open. Scanning continues offline all night, and the server re-checks every queued scan when the connection returns.
- 03
A guest with no code
The email never arrived, the phone is dead, or they were added an hour ago.
Search by name, confirm, admit — recorded as a walk-in against the same list, not a scribble in a margin.
- 04
A queue that stops moving
One difficult case at the front and forty people behind it.
Difficult cases are set aside for a supervisor without blocking the lane; every other scan is a second of green.
- 05
The wrong person scanning
Door staff with access to the whole account is an incident waiting for a name.
Door staff see the door screen and nothing else. A lost device is cut off centrally the moment it is reported.
- 06
A code seen by the wrong person
QR codes are screenshotted, forwarded, printed and left on tables. Anything written inside one is public.
The code carries an opaque token and nothing else — no name, no email, no event. Winglark stores only a keyed digest of it.
What the door is built to do.
- A phone is the scannerNo hardware to rent, charge or lose. Any phone your team already has.
- Works with no signalThe list lives on the device. Scan all night offline and sync when the connection returns.
- Says something twice is twiceA second scan is flagged, never waved through. Re-entry is a separate, deliberate action.
- A supervisor can decideEdge cases get an approved override — recorded with who approved it and why.
- Several doors at onceMain, VIP, press, hall B. Every device sees the others in real time.
- Nothing personal in the codeThe QR carries an opaque token. A screenshot of it reveals no name and no event.
Questions
Do guests need an app for check-in?
No. They show the QR code from their invitation, on a phone or on paper, and a staff member’s phone is the scanner — nothing to rent, charge or install.
Does check-in work without internet?
Yes. Each device holds the guest list and scans against it while offline; admissions are queued and sent when the connection returns, and a conflict between two devices is shown to you rather than resolved silently.
What happens when the same code is scanned twice?
The screen says so, with the time, the door and the staff member of the first scan. Staff choose: refuse, record a re-entry, or admit with a supervisor’s approval — and each choice is recorded separately in the report.
Can someone who is not on the list be admitted?
Yes, if the staff member has the right to add guests at the door. The person is added there and then, marked as added at the door, and appears in the report among those who came without replying.
Can several doors run at the same time?
Yes. An event can have several doors, each with several devices, each tied to a named staff member. A code scanned at one door shows as scanned at the others in real time.
Your first event is free.
Fifty guests, real invitations, real replies. No card required.