Free tool
Free guest list template for Excel and Google Sheets
Choose the kind of event, keep the columns you need, paste the names you already have, and download a guest list with reply drop-downs and a summary sheet that counts who is coming.
- Free, no sign-up
- Runs in your browser — nothing you type is uploaded
- Excel, CSV and PDF, ready to use
Who is coming
0Guests on the list
- Attending
- 0
- Not attending
- 0
- Maybe
- 0
- No reply yet
- 0
- Companions of attending guests
- 0
- Children of attending guests
- 0
- Expected headcount
- 0
No guests yet. Without any, the file is an empty template with 500 prepared rows.
Reply drop-downs and a summary sheet that counts the replies.
Using Google Sheets? Download the Excel file, then File → Import → Upload. The drop-downs and the summary come with it.
Your guests
Type straight into the table, or paste rows copied from Excel or Google Sheets — the columns fill in order. One row per person; Enter moves to the next row.
0 guests
Open a file you made here
Only files made with this Winglark tool can be opened and updated here. Open the PDF, Excel or CSV file it gave you, make your changes and download it again. The file is read in your browser; nothing is uploaded.
| # | First name | Last name | Group | Phone | Plus-one | Companion name | Children | Reply | Meal | Dietary needs | Table | Notes | Remove | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | ||||||||||||||
| 2 | ||||||||||||||
| 3 | ||||||||||||||
| 4 | ||||||||||||||
| 5 |
How to use it
Choose the kind of event. The columns it usually needs are ticked for you.
Add or remove columns. One row per person: every guest, companion included, gets their own row.
Type your guests into the table, or paste rows straight from a spreadsheet; the reply, plus-one and check-in columns are drop-downs.
Download Excel for drop-downs and the summary sheet, or CSV for any other tool.
In Winglark
Bring the list into Winglark when it is ready
The columns marked “Imports into Winglark” are named the way Winglark’s guest import reads them, so the file maps itself when you upload it.
- Before anyone is invited, ListGuard flags duplicates, missing and malformed addresses, and rows that need a second look.
- Each guest then replies on their own link: attendance, companions, meal and the questions you ask — no column for you to retype.
- At the door, every name on the list is one scan away, and the report afterwards says who came.
Questions
What columns should a guest list have?
At least a first and last name, a way to reach each person and a reply column. Most events add companions, dietary needs and a group; seated events add a table; business events add company and job title. Choosing the kind of event above ticks the usual set.
Should plus-ones have their own row?
Yes, once you know their name. One row per person is what makes the headcount, the seating and the door list add up. Until then, mark the companion on the guest’s row and the summary sheet counts them.
Does it work in Google Sheets?
Yes. Download the Excel file and open it in Google Sheets with File → Import → Upload; the reply drop-downs and the summary formulas come with it. The CSV opens in any spreadsheet.
Why does the CSV use semicolons?
In German, French, Spanish and Turkish, Excel separates columns with a semicolon because the comma is the decimal mark. The file follows the language you are reading in, so it opens in columns on your computer.
See it on your own event.
Winglark is in early access. Request access, a person reviews it, and an invitation to your workspace follows.