How it works
Follow one event through all 21 stops — the list, the invitation, the door, the room, the stands, the memories and the morning after — and see what each product does at the moment it is needed.
8 stops
Bring the right people
8 stops before the doors open: the list, the audience you already have, the invitation, the sending, the replies, the seating plan and, when the evening is paid, the tickets.
Stop 01 of 21Guest lists
Bring your guest list, however messy.
Paste it, drop a spreadsheet or import from Excel. Duplicates, broken addresses and missing names are found before anybody is invited.
Stop 02 of 21Your own audience
Grow an audience that is yours.
One permanent QR code at your venue door. Visitors join your list with their own consent, and your next invitation reaches them in one step.
Stop 03 of 21Invitation design
Design an invitation worth opening.
Start from a template, bring your colours, fonts and logo, or describe the mood to AI Studio. The date, time and place come from your event, so they are never wrong.
Stop 04 of 21Sending
Send it, and know it arrived.
Invitations and reminders go out with every message traced — accepted, delivered, opened — and a bounce is explained, so nobody is left out by accident.
Email · via Winglark, then your verified domain
How MailFlow worksStop 05 of 21Replies and changes
Replies count themselves. Changes reach only who they concern.
Every reply lands in the list as it happens. Add a guest late or move the time, and only the people it affects hear about it — never everyone again.
Stop 06 of 21Event website
A page for the event, and every registrant on the list.
Give the event its own page at winglark.com/events/, in one of six themes or in the invitation’s own look. Whoever registers becomes a guest, with a reply, a door code and a chair.
Stop 07 of 21Seating plan
Every guest has a chair, and the door knows which.
Draw the room to scale and seat guests straight from their replies — households together, VIPs at the head table. A guest who declines gives the chair back automatically.
Stop 08 of 21Ticketing
Sell tickets and keep what they earn.
Ticket types, a secure checkout and a door code for every buyer, in the same record as your guests. Winglark takes no commission; sales are opened with our team.
11 stops
Run the room
11 stops on the night: the door, the name badges, each guest’s own phone, the programme, the people worth meeting, the room’s voice, the console, the stands, the route through the venue, the photos and the messages.
Stop 09 of 21The door
A door that knows everyone.
Every guest carries a personal QR code. Any phone becomes a scanner that reads it in a second — and keeps working with no signal.
Stop 10 of 21Name badges
A badge for every guest, printed when it is needed.
Design one badge per event from the guest record and print the whole list as one PDF, or print each badge as the door admits the guest. A tablet kiosk lets guests check themselves in and prints theirs.
Stop 11 of 21The guest app
Every guest’s evening, in their pocket.
No download and no account: one link opens the venue, the programme, updates and live moments on every guest’s phone, in their language.
Stop 12 of 21The programme
A programme every guest can make their own.
Rooms, speakers and sessions in one programme. Guests put what they want into their own day, and a full room points them to a similar session.
Stop 13 of 21Networking
The right people find each other.
Guests say what they want to talk about. Winglark suggests who to meet, and an accepted meeting goes into both their days.
Stop 14 of 21Live interaction
The room answers back.
Polls, ratings, questions and reactions on every phone, with the results on the big screen as they arrive.
Stop 15 of 21The control room
The whole evening on one screen.
Arrivals, the programme, questions waiting and what the big screen shows — the team sees the event as it happens and steers it from one place.
Stop 16 of 21Sponsors and exhibitors
Every stand ends in a real conversation.
Visitors share their details with a sponsor from their own phone, with consent recorded. The stand team sees its leads; you see the totals.
Stop 17 of 21Venue passport
A path through the venue guests want to finish.
Places around the venue each get a code. Guests collect them on their phone, and a reward waits at the end.
Stop 18 of 21Guest photos and video
Every photo the guests take, in one place.
Guests scan a QR code and send photos and video straight from their phone. They appear on the Live Wall and stay in the event’s gallery.
Stop 19 of 21Voice messages
What people wanted to say, in their own voice.
A guestbook for the phone: voice, video and written messages, approved by you and kept with the event’s photos.
2 stops
Keep what it leaves
2 stops after the last guest leaves: the follow-up, and the whole evening in one report.
Stop 20 of 21Follow-up
The morning after, already written.
A thank-you to those who came, a different note to those who could not, and feedback in one tap, sent the same way as your invitations.
Stop 21 of 21The whole story
The journey ends in one report — and the next one starts bigger.
Who came, what they asked, who they met, which stands they visited and what they left behind, in one report. And your audience is larger for next time.
One record
A guest is entered once. The door reads the record the invitation was sent from, the follow-up knows who came, and the report counts what really happened — your team works on the same record throughout.
Your first event is free. Bring a list and see your own evening on the route.
No card required. The Winglark mark stays on free invitations.
Integrations
A reply, an admission at the door, a ticket, a printed badge: each one can be sent to your own systems as a signed webhook the moment it happens.
See the integrations →Winglark Academy
Ten units on the work behind a good evening: the list, the invitation, the replies, the door and the night itself. Online, at your own pace, in five languages, for anyone from 16.
