What your guests are asked
Added to the reply page when you create the event. Edit them, remove them or add your own.
- Always askedWill you be there?
- Suggested for this eventWhich sessions can you attend?Answered in their own words
Training
Every trainee knows which sessions they are in, and so do you.
Training is planned around people’s calendars: a course split over several sessions, trainers in different rooms, managers who need to know who attended. Winglark invites each trainee by name, asks which sessions they can make, and keeps the timetable and the attendance record together.
Made with AI
Ready inside
What Winglark sets up for this event.
Choose this event type when you create the event and these are in place before you write a word. You can change every one of them.
Plus-ones
Guests are invited by name. Plus-ones start switched off, and you can switch them on when you want them.
What the set-up puts first
The steps that matter for this kind of event lead the form; the others stay one click away.
- Place and arrivalVenue, address and directions, shown on the invitation and the guest page.
- ProgrammeA running order your guests can read before they arrive.
- GatePass at the doorA QR code per guest and any phone as the scanner, even offline. Included in the plans with door check-in, or added to a single event.
- Run for a clientThe event is kept with the client it is for, with their other events.
Invitation ideas
Invitation ideas for this event
The invitations shown here are ideas made with AI, something to dream from rather than templates to fill in. On the Professional and Agency plans, Winglark’s AI assistant creates artwork and drafts the words for your own training, and the names, the date and the venue stay exactly as you entered them.
Ideas made with AI to show what is possible. They are not ready-made templates: yours is made for your event.
Made with AI
An invitation like this can be yours.
Describe the mood to Winglark’s AI assistant. It creates the artwork and drafts the words for your event, and your names, date and venue sit on top exactly as you entered them.
The AI assistant is included in the Professional and Agency plans.
Training
What you can set up
Which sessions each person can attend
A required suggested reply question asks which sessions each trainee can attend. The answers come out in the replies export, one column per question, so you can plan groups before the first session.
The timetable with rooms and trainers
Add each session to the running order with its time, its room and the trainer who leads it. The guest page shows the whole timetable in order.
Trainees, trainers and staff apart
Mark trainers as speakers and the organising team as staff. Filter the list and the invitations by guest type, so trainers can be invited first and their replies read on their own.
A cohort imported in one go
Import the cohort as CSV or Excel; errors and likely duplicates are shown for review before anyone is invited. Late enrolments can be added later, and only they receive the invitation.
One invitation per trainee
Plus-ones are off by default for training, because places are for named people. They can be switched on if an event calls for it.
An attendance record
With door check-in, a paid option on the plans that include it or added to one event, trainees’ QR codes are scanned on arrival. The attendance export lists who came and when, and the report sets turnout against the replies.
What your guests see
Your guests’ experience
Guests never need an account. They open an invitation, answer in a minute, and walk in with a code on their phone.
Inside Winglark
What you work with once you are in.
These are the product’s own screens, drawn with invented guests. Nothing here is a mock-up of something that does not exist.
ListGuard
A clean guest list
Import a spreadsheet; duplicates, invalid addresses and missing details are found before anything is sent.
The list as it arrivedWhat the import found
| Marta Ruizmarta.ruiz@atlas.example | |
| deniz aydındeniz@aydin.example | a name in one field |
| Jonas Weberj.weber@nord.example | |
| Marta RuizMARTA.RUIZ@atlas.example | the same person twice |
| Priya Ramanpriya@meridian.example | |
| Tom Kellehertom@kelleher.exmple | an address that cannot be delivered to |
| Sofia Lindqvistsofia@lindqvist.example | |
| Aziz Karimaziz@karim.example | someone who asked not to be written to |
| Elif Demirelif.demir@atlas.example | |
| Rachel Oseir.osei@harbour.example |
7 will be invited3 wait for a person
On the evening and after
The evening does not end at the door.
Each guest gets their own page for the evening on Companion, and the morning after AfterFlow thanks those who came and writes to those who could not — from the same guest list.
Training
How people use it
A compliance course for a whole department
Ninety employees and three possible sessions. Session answers read straight out of the export, the people who have not replied are sent the invitation again, and the attendance export goes to HR.
Onboarding for new starters
A saved list grows each month; new names are added and only they are invited. The timetable on the guest page shows who leads each part of the day.
A training provider working for clients
Each course is kept with the client it is delivered for, and that client’s trainees and replies stay apart from the others.
Training
Planning a training course: the four jobs
Writing a training invitation
Say what the training covers, when and where each session runs and who leads it. Add every session to the running order with its room and its trainer, so the timetable on the guest page matches the course, and invite the trainers first by filtering by guest type.
Collecting session choices from trainees
Ask which sessions each trainee can attend, required by default, and plan the groups from the export. There is no per-session capacity, so you balance the numbers yourself; trainees can change their answer until replies close, and every change is kept.
Managing the trainee list
Import the cohort in one go, review errors and likely duplicates, and mark trainers as speakers and the organising team as staff. For onboarding, a saved list grows each month, and only the new starters receive the invitation.
Training attendance records
With door check-in, QR codes are scanned at the room door on any phone, even without signal. The attendance export lists who came and when, for HR and for any certificates you issue yourself, and the report sets turnout against the replies.
Questions
Can Winglark limit how many people join each session?
No, there is no per-session capacity. The session answers come out in the export, so you can see the numbers and balance the groups yourself.
Does Winglark issue training certificates?
No. With door check-in, the attendance export shows who arrived and when, which you can use for your own certificates and records.
Can trainees change their sessions later?
Yes. Each trainee has one reply they can change until replies close, and every change is kept.
Is door check-in included?
It is a paid option: included in the plans that have it, or added to a single event. Invitations, replies and exports work without it.
Your first event is free.
Fifty guests, real invitations, real replies. Request access and we will open your workspace.