Free tool
Add to calendar link generator for events
Type your event once and get the links that put it in your guests’ calendars — Google, Outlook, Microsoft 365, Yahoo — plus the .ics file for Apple Calendar and the rest, and the HTML to paste into an email.
- Free, no sign-up
- Runs in your browser — nothing you type is uploaded
- Excel, CSV and PDF, ready to use
Where the event takes place. Guests elsewhere see it in their own time.
What guests see
Add a title and a start date to make the links.
Your links
- Google Calendar
- Outlook.com
- Microsoft 365
- Yahoo Calendar
- Apple Calendar and othersAn .ics file: Apple Calendar, desktop Outlook, Thunderbird and most phones.
For an email or a web page
Paste into the HTML view of your email or page. The .ics file has to be attached or uploaded separately.
How to use it
Enter the title, the date and time, and the time zone the event happens in.
Add the place and a short description; an event page link goes into the description.
Copy the link for each calendar, or download the .ics file for Apple Calendar and desktop Outlook.
Paste the ready-made HTML into your invitation email or event page, and test one link before you send.
In Winglark
Winglark invitations carry their own calendar button
If you send the invitation with Winglark, you do not need to make these links by hand.
- The invitation can include an “Add to calendar” block that gives the guest a calendar file with the title, time and place.
- It is built from the event’s own details, so it says what the invitation says.
- At a multi-session event, guests add the sessions they chose from the programme on their own page.
Questions
How do I make an “Add to calendar” link?
Fill in the event above and copy the link for the calendar your guests use. Each link opens that calendar with the event ready to save; nothing goes through Winglark on the way.
Which link works for iPhone and Apple Calendar?
Apple Calendar uses the .ics file. Download it and attach it to your email or put it on your event page; tapping it on an iPhone offers to add the event.
Why does the time look different for some guests?
Calendars show events in the reader’s own time zone. Choose the time zone the event takes place in; a guest in another zone sees the time converted, which is what they need if they join online.
Do the links expire?
No. Everything about the event is written into the link itself, so it keeps working as long as the calendar service does. If the event changes, make new links and send them with the change.
See it on your own event.
Winglark is in early access. Request access, a person reviews it, and an invitation to your workspace follows.