What your guests are asked
Added to the reply page when you create the event. Edit them, remove them or add your own.
- Always askedWill you be there?
- Suggested for this eventRoughly when will you arrive?Answers: EarlyMid-eveningLate
Reception
A room that fills gradually, and a host who knows who is still to come.
An embassy evening, a company’s anniversary drinks, a reception after an award. Guests drift in over hours rather than minutes, so the invitation asks roughly when they will arrive — and the door shows how the room is filling.
Made with AI
Ready inside
What Winglark sets up for this event.
Choose this event type when you create the event and these are in place before you write a word. You can change every one of them.
Plus-ones
Guests are invited by name. Plus-ones start switched off, and you can switch them on when you want them.
What the set-up puts first
The steps that matter for this kind of event lead the form; the others stay one click away.
- Place and arrivalVenue, address and directions, shown on the invitation and the guest page.
- ProgrammeA running order your guests can read before they arrive.
- GatePass at the doorA QR code per guest and any phone as the scanner, even offline. Included in the plans with door check-in, or added to a single event.
- Run for a clientThe event is kept with the client it is for, with their other events.
Invitation ideas
Invitation ideas for this event
These invitations are ideas made with AI, here to dream from rather than templates to pick. On the Professional and Agency plans, Winglark’s AI assistant creates artwork and drafts the words for your own reception, and the host’s name, the date and the venue stay exactly as you entered them.
Ideas made with AI to show what is possible. They are not ready-made templates: yours is made for your event.
Made with AI
An invitation like this can be yours.
Describe the mood to Winglark’s AI assistant. It creates the artwork and drafts the words for your event, and your names, date and venue sit on top exactly as you entered them.
The AI assistant is included in the Professional and Agency plans.
Reception
What you can set up
Arrival times, before the night
The reply page suggests one question: roughly when will you arrive — early, mid-evening or late. Every answer is in the reply export, so the caterer can pace the canapés and the staff can plan their shifts.
Speeches on the clock
The running order gives each moment a time, a room and a speaker — the welcome, the toast, the award — and the guest page shows it, so late arrivals know what they missed.
The right guests, marked
Mark guests as VIP, press, sponsor or speaker on the list, filter by type before the night, and send a group its invitation separately.
Companions only where you want them
Plus-ones start switched off for a reception. Switch them on for everyone or only for the guests you choose, with an allowance of one or several.
A door that keeps up
A QR code per guest and any phone as the scanner, even without signal; each code admits once. Door check-in is a paid option, on the plans that include it or as an upgrade for a single event.
A report for the morning after
With door check-in, the report shows arrivals by hour and turnout against replies, and the attendance export lists who came.
What your guests see
Your guests’ experience
Guests never need an account. They open an invitation, answer in a minute, and walk in with a code on their phone.
Inside Winglark
What you work with once you are in.
These are the product’s own screens, drawn with invented guests. Nothing here is a mock-up of something that does not exist.
ListGuard
A clean guest list
Import a spreadsheet; duplicates, invalid addresses and missing details are found before anything is sent.
The list as it arrivedWhat the import found
| Marta Ruizmarta.ruiz@atlas.example | |
| deniz aydındeniz@aydin.example | a name in one field |
| Jonas Weberj.weber@nord.example | |
| Marta RuizMARTA.RUIZ@atlas.example | the same person twice |
| Priya Ramanpriya@meridian.example | |
| Tom Kellehertom@kelleher.exmple | an address that cannot be delivered to |
| Sofia Lindqvistsofia@lindqvist.example | |
| Aziz Karimaziz@karim.example | someone who asked not to be written to |
| Elif Demirelif.demir@atlas.example | |
| Rachel Oseir.osei@harbour.example |
7 will be invited3 wait for a person
Seating
Who sits where, from the replies.
Cocktail tables and a few seated ones, placed to scale, with the guests who need a chair given one.
See SeatMap →On the evening and after
The evening does not end at the door.
Each guest gets their own page for the evening on Companion, and the morning after AfterFlow thanks those who came and writes to those who could not — from the same guest list.
Reception
How people use it
Four hundred guests over four hours
Arrival answers tell the venue how busy each part of the evening will be, and the door report shows how it really went, hour by hour.
A reception run for a client
On the Agency plan, the event is kept with the client it is for, and each client’s guest data stays apart from the others.
A late addition from the host
A name added in the afternoon gets its own invitation when you send to the new guests; nobody else is written to again.
Reception
Planning a reception: the four jobs
Reception invitation wording
Name the host, the occasion, the date, the venue and the time window, because guests arrive over hours rather than at one moment. Put the welcome, the toast and the award in the running order, so guests who arrive late know what they missed.
Collecting reception RSVPs
Besides coming or not, ask roughly when each guest will arrive: early, mid-evening or late. From the export the caterer can pace the canapés and the staff can plan their shifts. Plus-ones start off; switch them on for everyone or only for chosen guests.
The reception guest list
Mark VIPs, press, sponsors and speakers on the list, filter by type before the night, and send a group its invitation separately. A name the host adds in the afternoon gets its own invitation when you send to the new guests; nobody else is written to again.
Guest check-in at a reception
At a reception the door stays busy for hours. With door check-in, each guest shows a QR code and is greeted by name whether they arrive at seven or at ten, and the report shows arrivals by hour against the replies.
Questions
What is a reception invitation?
An invitation to a reception: a standing, conversational gathering with drinks and food where guests arrive over a window of time rather than at one hour — after a wedding ceremony, for a company anniversary, an embassy evening or an award. It names the host, the occasion, the time window, the venue and how to reply.
Why ask when guests will arrive?
At a reception people come and go over hours. The suggested question gives the caterer and the door team a sense of the evening; you can reword it or remove it.
Can I allow plus-ones for some guests only?
Yes. They start switched off; switch them on for everyone or for the guests you choose, and set how many each may bring.
Does check-in work without signal?
Yes. The door keeps working offline and checks the admissions again once the connection returns.
What do I get after the evening?
The reply report counts every state, and with door check-in you also see arrivals by hour, turnout against replies and an attendance export.
Can guests pay to attend?
Paid places are not something you switch on yourself. They are activated with our team for eligible Agency members, on request.
Your first event is free.
Fifty guests, real invitations, real replies. Request access and we will open your workspace.