Gala
A gala carries a great deal on one night: sponsors to thank, honourees to seat, a dinner to serve, an award or an auction to run on time. Winglark looks after the invitation and the reply — meal choices, table preferences, plus-ones when you allow them — and gives the door a list it can trust.
Made with AI
Ready inside
Choose this event type when you create the event and these are in place before you write a word. You can change every one of them.
Added to the reply page when you create the event. Edit them, remove them or add your own.
Guests are invited by name. Plus-ones start switched off, and you can switch them on when you want them.
The steps that matter for this kind of event lead the form; the others stay one click away.
Invitation ideas
The invitations shown here are ideas made with AI, something to dream from rather than templates to fill in. For your own gala, on the Professional and Agency plans Winglark’s AI assistant creates the artwork and drafts the words — and the names, the date and the venue stay exactly as you entered them.
Ideas made with AI to show what is possible. They are not ready-made templates: yours is made for your event.
Made with AI
Describe the mood to Winglark’s AI assistant. It creates the artwork and drafts the words for your event, and your names, date and venue sit on top exactly as you entered them.
The AI assistant is included in the Professional and Agency plans.
Gala
A suggested reply question asks each guest to choose meat, fish, vegetarian or vegan, and it is required by default. Every choice lands in the replies export, one column per question, for the caterer.
A second suggested question asks for a table preference. The answers come out in the export and guide you as you seat the room in the seating plan.
Draw the room in the seating plan, seat guests from their replies, and door staff see each guest’s table and seat at check-in. A table column in an imported list becomes tables with the guests already placed.
Mark sponsors, VIPs, speakers, performers and staff. Filter the guest list and the invitations by type, so each group hears from you in its own round.
Reception, dinner, the awards, the auction, the dancing: each item with its time, its room and its host or speaker, shown in order on the guest page.
Your colours, your typeface, a crest, a logo or a photograph, and the dress code in the arrival notes — previewed exactly as a guest will open it.
What your guests see
Guests never need an account. They open an invitation, answer in a minute, and walk in with a code on their phone.
Inside Winglark
These are the product’s own screens, drawn with invented guests. Nothing here is a mock-up of something that does not exist.
ListGuard
Import a spreadsheet; duplicates, invalid addresses and missing details are found before anything is sent.
| Marta Ruizmarta.ruiz@atlas.example | |
| deniz aydındeniz@aydin.example | a name in one field |
| Jonas Weberj.weber@nord.example | |
| Marta RuizMARTA.RUIZ@atlas.example | the same person twice |
| Priya Ramanpriya@meridian.example | |
| Tom Kellehertom@kelleher.exmple | an address that cannot be delivered to |
| Sofia Lindqvistsofia@lindqvist.example | |
| Aziz Karimaziz@karim.example | someone who asked not to be written to |
| Elif Demirelif.demir@atlas.example | |
| Rachel Oseir.osei@harbour.example |
7 will be invited3 wait for a person
Elif & Jonasare getting marriedSaturday 12 June 2027 · BodrumThe event’s own website
An evening’s page in a theme to match the invitation, with the programme, dress code and each guest’s table once seating is published.
See EventSite →Seating
Sponsors’ reserved tables left alone, honourees at the head table, meal choices counted per table for the kitchen, and table numbers at the door.
See SeatMap →Name badges
Sponsors and honourees on ribbons that say so in words, and each guest’s table and seat printed on the badge from SeatMap.
See BadgeDesk →
Guest photos and videos
Guests send the room as they see it; you choose what reaches the screen above the stage.
VoiceBook · Messages guests leave for you: voice, video, text
On the evening and after
Each guest gets their own page for the evening on Companion, and the morning after AfterFlow thanks those who came and writes to those who could not — from the same guest list.
Gala
Sponsors and their guests marked by type, their tables reserved in the seating plan so the arrangement leaves them alone, honourees at the head table, and each party’s table on the door screen.
Honourees and presenters marked as VIP and speaker, each award in the running order with its time, and arrivals by hour for the producer afterwards.
Last year’s saved list brought back, guests who have not replied sent the invitation again with the same link, and meal choices counted from the export before the caterer’s deadline.
Gala
A formal night calls for a formal invitation: the occasion, the host, the date, the venue and the dress code, with a crest or a logo if you have one. Put the reception, the dinner, the awards and the auction in the running order, so guests know the shape of the evening.
Ask for a meal choice, required by default, and a table preference in the guest’s own words. Once the plan is drawn, the kitchen sheet counts the meal choices table by table. Plus-ones start off, because gala places are usually counted one by one.
Sponsors and their guests, honourees, presenters, performers and staff: mark each by type, so every group hears from you in its own round. If you have already planned the tables elsewhere, import the list with a table column and the seating plan starts with everyone placed.
With door check-in, a QR code is scanned on any phone and the guest’s table or section appears on the screen, so staff can send each party the right way across the room. Without scanning, a printed list still works, and the replies are all in the export.
Yes. Draw the room to scale and seat guests from their replies — sponsors’ tables reserved, honourees at the head table — and door staff see each guest’s table and seat at check-in. It is included on every plan.
They start switched off, because gala places are usually counted one by one. Switch them on, one per guest, when the evening welcomes partners.
Paid places are activated with our team for eligible Professional and Agency members, on request, after a short review. Invitations, replies and check-in work without it.
Yes, until replies close. The new answer replaces the old one, the change is kept, and the next export has it.
It is a paid option: included in the plans that have it, or added to a single event.
Fifty guests, real invitations, real replies. Request access and we will open your workspace.
