Exhibition
An exhibition invites more than one kind of visitor: lenders, collectors, press, the artists’ circles, and the public you hope will come back. Winglark sends each of them an invitation that carries the work, lets them choose when to come, and keeps the list honest from the first reply to the last visitor through the door.
Made with AI
Ready inside
Choose this event type when you create the event and these are in place before you write a word. You can change every one of them.
Added to the reply page when you create the event. Edit them, remove them or add your own.
Every guest may bring one person to begin with. You change the allowance per invitation, or switch it off.
The steps that matter for this kind of event lead the form; the others stay one click away.
Invitation ideas
The invitations shown here are ideas made with AI, something to dream from rather than templates to fill in. For your own exhibition, on the Professional and Agency plans Winglark’s AI assistant creates the artwork and drafts the words — and the names, the date and the venue stay exactly as you entered them.
Ideas made with AI to show what is possible. They are not ready-made templates: yours is made for your event.
Made with AI
Describe the mood to Winglark’s AI assistant. It creates the artwork and drafts the words for your event, and your names, date and venue sit on top exactly as you entered them.
The AI assistant is included in the Professional and Agency plans.
Exhibition
A suggested reply question offers visit slots — 18:00 to 19:00, 19:00 to 20:00, 20:00 to 21:00 — which you can rename, extend or remove. Every choice lands in the replies export, one column per question, so you see how the evening spreads before it starts.
A second suggested question asks whether there are works a guest would particularly like to see. The answers tell the curator and the floor staff where people will gather, and whom to walk round the rooms.
A third question asks whether a guest is attending as press. Mark press on the guest list as well, filter by guest type, and the press pack reaches the right hands.
Add the curator’s tour, the artist talk and the late opening to the programme, each with its time, its room and who leads it. The guest page shows them in order.
Import the lists you already keep from CSV or Excel, review errors and likely duplicates before anyone is invited, and sort guests by type — VIP, sponsor, exhibitor, press — to filter the list and the invitations.
With door check-in on your plan or added to the event, every scan is timed. The arrivals report shows the rooms filling hour by hour and sets turnout against the replies.
What your guests see
Guests never need an account. They open an invitation, answer in a minute, and walk in with a code on their phone.
Inside Winglark
These are the product’s own screens, drawn with invented guests. Nothing here is a mock-up of something that does not exist.
ListGuard
Import a spreadsheet; duplicates, invalid addresses and missing details are found before anything is sent.
| Marta Ruizmarta.ruiz@atlas.example | |
| deniz aydındeniz@aydin.example | a name in one field |
| Jonas Weberj.weber@nord.example | |
| Marta RuizMARTA.RUIZ@atlas.example | the same person twice |
| Priya Ramanpriya@meridian.example | |
| Tom Kellehertom@kelleher.exmple | an address that cannot be delivered to |
| Sofia Lindqvistsofia@lindqvist.example | |
| Aziz Karimaziz@karim.example | someone who asked not to be written to |
| Elif Demirelif.demir@atlas.example | |
| Rachel Oseir.osei@harbour.example |
7 will be invited3 wait for a person
On the evening and after
Each guest gets their own page for the evening on Companion, and the morning after AfterFlow thanks those who came and writes to those who could not — from the same guest list.
Exhibition
Visit slots in the reply keep the first hour from overflowing. The export shows how many guests chose each slot, and with door check-in the arrivals report shows whether they kept to it.
Lenders marked as VIP, sponsors marked as sponsors, the press list kept apart — one guest list, filtered by type before each round of invitations.
The artist sends twenty more names a week before the opening. Add them to the list and only the new guests receive the invitation; nobody gets it twice.
Exhibition
Let the invitation carry the show: the title, an image of the work, the dates and the address, and the tours and talks the evening holds. Send lenders, sponsors, press and the wider public separate rounds by filtering the list by guest type, each with words that suit them.
Offer visit slots in the reply, such as 18:00 to 19:00 and 19:00 to 20:00, so the first hour does not overflow, and ask which works a guest hopes to see. The export shows how the evening spreads before it starts and tells the floor staff where people will gather.
Lenders, collectors, press, sponsors and the artists’ circles often arrive on separate spreadsheets. Import them into one list, review likely duplicates, and mark each guest by type. When the artist sends twenty more names, add them; only the new guests receive the invitation.
Read the guide: Managing exhibition visitors and guest lists
With door check-in, every scan is timed, and the arrivals report shows the rooms filling hour by hour, so you can see whether visitors kept to the slots they chose. Without it, check names against your printed or exported list at the entrance.
Yes. The slots are a suggested question: rename them, add a later slot, or remove the question entirely. The attendance question is always asked.
They start switched on for exhibitions, one per guest, because visitors often bring someone. You can switch them off for the event.
Each guest has one reply they can change until replies close. The new answer replaces the old one and the change is kept, so your numbers stay current.
Yes. A private view suggests one question, whether a guest is attending as press; an exhibition adds visit-time slots and asks which works a guest would like to see.
No. Door check-in is a paid option, included in the plans that have it or added to a single event. Without it you still have every reply and the export.
Fifty guests, real invitations, real replies. Request access and we will open your workspace.
